Tag Archives: job communication skills

Headline Lessons: Contractions, Redundancies, Verb Forms

HeadlinesToday is a holiday in the U.S. — The Fourth of July (Independence Day) — so many of you probably are not in your office or at your computer.

But my email list is not limited to U.S. residents, so I went to my latest collection of headlines to develop a post for those of you who are toiling through this American holiday.

Headlines and the grammar lessons they teach

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Comma Quandary: Oxford Pro and Con

Oxford_comma_thumbs_up_downThe controversy rages on … or does it limp along?

What’s it going to be: The Oxford comma … or not?

Since college journalism classes, I have followed the guidelines of the Associated Press Stylebook. AP instructs there should be just one comma in a simple series of three:

The flag of the United States of America is red, white and blue.

However, those who prefer the Oxford (or serial) comma would write it as:

The flag of the United States of America is red, white, and blue.

Although I preach consistency, using AP style creates inconsistency when it notes that a second comma may be added in some circumstances to improve clarity.

Of late, I’ve found myself gradually leaning toward Oxford style, but I retain the right to use AP when I choose — a choice that depends on the client and the document or project.

You have a choice as well. I like this summary that appeared on DailyWritingTips.com, which I have permission to repost here. Continue

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News Flash: Yesssss! You MAY Split Your Infinitives!

Knowing how I follow developments in the grammar universe, a colleague sent me a recent article from The Economist, a British publication with international coverage and subscribers.

Started in Scotland in 1843, The Economist now claims a reputation for “a distinctive blend of news based on fact, and analysis incorporating The Economist’s perspective.”

The change in The Economist’s style guide that warranted my colleague’s attention relates to the use of infinitives. The editors have declared — at long last — that infinitives may indeed be split. Continue

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Splish, Splash … How to Use the Slash

We all recognize the slash (/) as an integral part of a URL, the Uniform Resource Locater affiliated with website addresses: http://www.RuthlessEditor.com

The slash has other useful applications in personal and business writing, and it has other names: solidus, slant, diagonal, virgule, forward slash, front slash, oblique stroke, shill.

The slash generally does not require a space on either side of it. (Exception: when used to show separate lines of poetry, songs or plays.*)

Here’s how and where to use the slash appropriately. Continue

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Writing Tips: 5 Techniques to Boost Your Readers’ Comprehension

Barbara McNichol

Whether it’s an email, a report, or a chapter in a book, are you sometimes challenged to make your writing easier to follow?

What are ways to create a smooth flow that guides your readers?

My friend and colleague Barbara McNichol, a nonfiction writing and editing expert, offers suggestions. Consider her tips to improve your writing: Continue

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How NOT to Get a Job Interview: Poor Grammar in your Résumé

If you are looking for or will be looking for a job at some point in your life — that includes almost everyone reading this, right? — please consider what a business owner in the Detroit area found when he posted two open positions.

The first was for a part-time customer service position, and the second was for a full-time business-development manager.

Of the hundreds of résumés submitted through Indeed and LinkedIn, about 10 for each position qualified as “maybe,” and three were interviewed for each. Continue

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8 Reminders for Better Emails

Laptop, speaker, envelopes graphicEmail continues to be our primary mode of business communication. It’s often the first contact you have with — and the first impression you make on — a potential customer or employer.

A mastery of grammar helps you choose the right words and punctuation. This infographic has tips that show you not only how to compose a message that’s effective; it shows you how to create an email that’s visually pleasing and easy to read. Continue

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Grammar: Why You Should Do This, Not That

Grammar Matters!What is grammar? It encompasses the words you choose, how you string them together, and how you punctuate them to give them meaning.

To recognize National Grammar Day, which this year falls on March 4, the following post examines 11 sentences that demonstrate why grammar matters. I point out the grammatical errors in each and offer a suggested rewrite.

Examples are the best teachers. Continue

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From Memorialize to Curate, Curator, Curation: What Do They Mean?

Have you noticed how often you’ve heard memorialize lately?

It has emerged primarily in the context of former FBI Director James Comey’s having made a written record of — in other words, memorializing — his conversations with President Donald Trump.

Many words in the English language have more than one meaning — or shades of meaning — depending on context.

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Grammar Rules Worth Breaking? You Decide

couple_disagree_grammarA former colleague sent me a link to Grammar Rules You Should Break in Business by Steve Yastrow. I agree with some of Yastrow’s suggestions and disagree with others.

What do you think?

Where We Agree, Disagree

Yastrow begins, “A language works according to a shared set of understood rules, which change over time as language evolves.” Continue

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